Office Manager

Introduction:

We dream of a world where no medical need goes unmet. Suffering or dying because of a lack of medicines is inhumane. That’s why we do whatever it takes to create better access to medicine for people around the globe. Our job is done when every person on this planet has access to the right medication and medical supplies at the right place and time. And we know how.

Since 2005, i+solutions has set the industry standard for health procurement. We drive an innovative agenda to improve global health supply chains. We combine procurement, training, project management, quality assurance and technical expertise to make a difference from the first to the last mile, closing the gap between patients and medicine.

Big dreams ask for big solutions. That’s why we work with global donors, countries and partners to make a difference daily. These partnerships enable us to scale our solutions, drive industry innovation, and conquer new challenges. Together, we combine big hearts with big data to improve supply chains that secure accessibility and care.

The Role:

The Office Manager role has been designed to give administrative and organisational support to the Office Management department as well as provide back up to the HR team, creating a fun and dynamic combination at the heart of our organisation.

With regard to Office Management, the Office Manager supports the Office Management team in daily administrative and organisational tasks, event management and making travel arrangements for managers and colleagues. For HR, the role has a purely administrative character as drawing up and administration of new contracts, registering sick leave and parental leave, plus managing employee data on several platforms are part of the job. This position reports to the HR Manager.

Responsibilities:

  • Assisting in organising office operations and procedures
  • Liaises with staff, suppliers and clients
  • Manages relationships with vendors and service providers
  • Provides general support to visitors
  • Organises and orders lunches as required
  • Responds to incoming calls
  • Books transport and accommodation
  • Participates/assists in the planning and execution of company events
  • Monitors and maintains office supplies and office furniture inventory
  • Deals with correspondence, complaints and queries
  • Ensures filing systems are maintained and current
  • Maintain a clean, safe and secure working environment
  • Partners with HR to maintain office policies and personnel records as necessary
  • Arranges job interviews and helps to organise onboarding of new employees
  • Organises and schedules meetings and appointments

Qualifications

  • Minimum of 2 years’ experience in Office Management
  • Excellent written and verbal communication skills in English and Dutch
  • Any other additional language, such as French, is an advantage
  • Computer skills and knowledge of Microsoft Office 365 packages
  • Experience and knowledge of HR Operations is an advantage
  • Knowledge of AFAS is an advantage

Behavioural component

  • Independent and self-reliant
  • Detail-oriented, structured and process-driven
  • Able to manage different stakeholders and respond adequately to their needs in accordance with the desired outcome
  • Flexible, resilient and open-minded
  • Team player
  • Result-/objective-oriented
  • Diligent and detail oriented
  • Effective communication skills with an energetic approach
  • Strong planning and prioritizing skills
  • Open to improvement processes, projects and software

What we offer:

  • Working in a great team and a pleasant atmosphere
  • A drive for purpose and an inclusive multicultural environment
  • Teaming with professionals who put passion into our mission
  • Excellent opportunities for personal development
  • Travel expense compensation

Values and background check

i+solutions has a zero-tolerance policy against sexual exploitation and abuse. i+solutions may conduct background and reference checks on applicants who accept job employment offers. Please apply with your CV and cover letter telling us why you think you would be a great fit for this position careers@iplussolutions.org.

                                         Apply now​

 

Please apply with your CV and cover letter telling us why you think you would be a great fit for this position:​

careers@iplussolutions.org

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