Job Title:                     HR/Office Management Administrator

Location:                    Woerden, The Netherlands

Position:                     24 hours per week

Start date:                 As soon as possible

Introduction:

We dream of a world where no medical need goes unmet. Suffering or dying because of a lack of medicines is inhumane. That’s why we do whatever it takes to create better access to medicine for people around the globe. Our job is done when every person on this planet has access to the right medication & medical supplies. And we know how.
Since 2005, i+solutions has set the industry standard for health procurement. We drive an innovative agenda to improve global health supply chains. We combine procurement, training, project management, quality assurance and technical expertise to make a difference from the first to the last mile, closing the gap between patients and medicine.

Big dreams ask for big solutions. That’s why we work with global donors, countries and partners to make a difference daily. These partnerships enable us to scale our solutions, drive industry innovation, and conquer new challenges. Together, we combine big hearts with big data to improve supply chains that secure accessibility and care.

Our core values

The Role

The HR/Office Management Administrator role has been designed to give administrative support to the HR department as well as the Office Management team, creating a fun and dynamic combination at the heart of our organisation. For HR, the role has a purely administrative character as drawing up and administration of new contracts, sick leave and parental leave, plus managing employee data on several platforms are part of the job. You will also assist in coordinating the employee contract and monthly payroll mutations and recruitment efforts, collaborating closely with the HR Services Manager and i+solutions’ recruiter.

With regard to Office Management, the administrator role supports the Office Manager in daily administrative and organisational tasks, event management and making travel arrangements for managers and colleagues. This position reports to the HR Services Manager.

Qualifications:

• Minimum of 5 years’ experience in administration of HR operations/Office Management
• Familiar with key employee processes such as onboarding, contracting, sick leave registration, etc.
• Excellent written and verbal communication skills
• Proficient with AFAS
• Computer skills and knowledge of Microsoft Office 365 packages
• English and Dutch near-native proficiency, and any other additional language, such as French, is an advantage.

Behavioural competencies:

• Independent and self-reliant
• Detail-oriented, structured and process-driven
• Able to manage different stakeholders and respond adequately to their needs in accordance with the desired outcome
• Flexible, resilient and open-minded
• Team player
• Result-/objective-oriented.

Responsibilities:

• Partners with HR to maintain office policies and personnel records as necessary
• Arranges job interviews and helps to organise induction programs for new employees
• Organises and schedules meetings and appointments
• Assists in the timely execution of mutations affecting monthly payroll
• Assisting in organising office operations and procedures
• Liaises with staff, suppliers and clients
• Manages relationships with vendors and service providers
• Provides general support to visitors
• Organises and orders lunches as required
• Responds to incoming calls
• Books transport and accommodation
• Participates/assists in the planning and execution of company events
• Monitors and maintains office supplies and office furniture inventory
• Deals with correspondence, complaints and queries
• Ensures filing systems are maintained and current
• Maintain a clean, safe and secure working environment.

What we offer:

• Working in a great team and a pleasant atmosphere
• A drive for purpose and an inclusive multicultural environment
• Teaming with professionals who put passion into our mission
• Excellent opportunities for personal development
• Travel expense compensation

Values and background check

i+solutions has a zero-tolerance policy against sexual exploitation and abuse. i+solutions may conduct background and reference checks on applicants who accept job employment offers.

Please apply with your CV and cover letter telling us why you think you would be a great fit for this position careers@iplussolutions.org.